To be able to work with KBC, each user needs
Once users can access a project, they gain full administrative access to that project. Each user is, system-wide, identified by their email address. This means that you need to enter correct email addresses for existing users. Be especially careful about company aliases; from KBC’s point of view, they are different users.
If you want to add a new user to the project, go to the Users & Settings page in the project and click the Add new user button:
Enter the user’s email:
The user is added to the project:
If the user does not yet have a platform wide KBC account, their user list names will be shown as
Not activated yet and they will receive an invitation email:
When they follow the link, they will be taken to the activation form:
After that, the users will be taken to the login form. They can immediately login to KBC and see the project they have been invited to. In the User list, you will see their chosen screen name:
If the added user already has a KBC account, you will immediately see their screen name in the user list:
Verify the screen name if you intend to invite an existing user.
If you see
Not activated yet instead of the screen name, it means that there is no KBC account associated with the email address.
The user can than immediately enter the project and they will also receive an email invitation:
The link will simply take them to the login form (or the project list if already logged in).
It is also possible to create a KBC account manually by following the Sign Up link from the login page:
Then fill the registration form:
You will then receive a confirmation email with a link to activate the new KBC account.
If you have a Gmail account, then simply go the login page and then straight to Sign in with Google:
Once you authorize KBC in your Google account, a KBC account will be created for you automatically.
Important: If you register to KBC manually, you cannot actually do anything unless someone invites you to a project.
You may remove a user from a project by clicking the Remove button in the user list. The user will receive a notification email about being removed from the project. Removing a user from a project has no effect on the data in the project; everything that particular user did in the project stays untouched. You can also leave a project voluntarily by pressing the Leave button.
Important: However, you will not be able to re-join the project unless someone invites you again.
There are three options to KBC account authentication:
If you are using Google Account (Gmail), then you can use to to authenticate to KBC. Simply use the respective button on the login page
and follow the Google instructions to authorize KBC. No configuration in KBC is necessary to enable Google Account login. Bear in mind, however, that the Google Account email must match the email you are using in KBC.
We highly recommend enabling the Multi-factor authentication on your account as it greatly increases the account security. You need to have a device with Google Authenticator App or a compatible MFA application. To enable MFA, go to Account Settings either from the project list
or from the project detail:
Click the Enable MFA button:
Setup the Google Authenticator App, scan the QR code with your camera and enter the obtained code:
Once you click the Activate button, the MFA will be enabled. Everytime you login with your email and password, you will be prompted to enter the MFA code obtained from your device:
You can review the state of MFA for any user in the user list:
All users listed in the Users & Settings page are project administrators which means they can do all operations within that project. If you need to limit authorization to certain operations or data, there are two options: